Connected tools around your projects and operations
Keep project plans, purchase requests, receipts, reports and results connected, so your team can follow the work and the records behind it.
What every module has in common
Shared project references and access controls help teams work across modules.
One organisation boundary
Access is scoped to your organisation and to the actions a person is allowed to take. Access to a module does not automatically grant access to every project.
Connected project records
Budgets, orders, receipts, reports and indicators link to projects, helping your team trace related work.
Recorded decisions
Approval and review records show who acted, when and any recorded notes. Review the available history and export scope for the workflow you need.
Your organisation sets approval limits
Approval limits are set by your organisation.
What each module holds
Explore each module and the tasks it supports.
People & HR
Staff records, leave and people-management workflows.
- Staff Directory
- Recruitment Pipeline
- Onboarding
- Leave & Compensation
- Performance Management
- Learning & Training
Worth knowing Safeguarding & PSEA and Duty of Care are built in — not bolted on.
Finance
Track project budgets, approvals and ledger entries.
- Payment Requests
- General Ledger
- Budget vs Actual
- Grant Finance
- Restricted Funds
- Cash Management
Worth knowing Cash Management spans Balances · Accounts · Movements · Reconciliation · Pay Requests.
MEAL
Results, coverage and accountability in one loop.
- Monitoring
- 3W Coverage (Who does What Where)
- Reporting
- Risk & Learning
- Complaints & Feedback (CFM)
Worth knowing A 235-indicator library and results frameworks tied to Programs.
Programs · Project planning
Project-planning tools.
- Programs
- Projects
- Donors
- Project Charter
- RACI
- Field Operations
Worth knowing Project-planning tools with RACI and change control, from charter to After Action Review.
Logistics & SCM
Procurement, inventory and assets with real controls.
- Procurement
- Goods Receipt Notes
- Inventory
- Reorder Alerts
- Assets
- Vendors
Worth knowing Procurement routes approvals through L1–L5 Degree-of-Authority levels.
Documents · Knowledge Hub
One searchable home for every file and template.
- Global Search
- Project Files
- Templates Library
- Pending Review
- Expiry Tracker
- Spaces: Foundational · Strategy & Planning · Finance · People & HR · Operations · Programs & MEAL
Worth knowing Expiry Tracker plus a Pending Review workflow keep documents from going stale.
Governance & Compliance
Board, risk and compliance in one register.
- SMC Management
- Risk Register
- Risk Heatmap
- Conflict of Interest
- Whistleblower
- Compliance Tracker
Worth knowing SMC decisions, the Risk Register, Conflict of Interest and Whistleblower live side by side.
Donors & Audit Portal
Give donors and auditors their own scoped, read-only window.
- External access Sessions
- Queries
- Access Logs
- Preparation
- Donor / audit portal seats per plan (1 → 5 → 15 → unlimited)
Worth knowing Every external session is scoped, logged and read-only — auditors see exactly what you share, nothing else.
Field Reporting
Capture field data even without accounts.
- Field Operations
- SitReps
- Beneficiary Registry
- Collection links (no-account shareable field data + review queue)
- Incident reports
Worth knowing Collection links stage field submissions for review — only approved ones become MEAL actuals.
The two chains worth reading in full
Follow the people, tasks and resulting records in two connected workflows, including their limits.
From a field submission to a result you can report
When review decisions are kept in separate files or messages, it can be difficult to tell which figure was approved.
- Opens a collection link for a project indicator and period
- Submits the value for that indicator and period through the link
- Reads the submitted value beside the current recorded actual, then approves or rejects it — with a note
- Writes the approved value into the indicator actual for that project, indicator and period
- Reads the rollup across the project’s indicators
From a requisition to a posted, balanced journal
When orders, receipts and payment requests live in separate places, preparing for a review can mean piecing together records from files and email.
- Raises a requisition against a project and budget line
- Issues the purchase order to an eligible vendor
- Records what physically arrived against that order
- Reviews the payment request and records an approval decision
- Posts one balanced journal for the approved request
Check the limits before you start
Review these boundaries alongside your team’s requirements.
- EMPOBase keeps a double-entry ledger with period locks, reversal entries and multi-currency around your projects and awards. It does not compute local tax or statutory payroll, and it does not produce country-specific statutory filings; those stay with your accountant.
- Goods receipt and stock on hand are separate actions. Receiving against a purchase order does not move inventory today.
- Field reports and indicator results are separate records. Narrative reports have their own review chain and never write an indicator actual.
- Keep a dated copy of reported results for future review.
- EMPOBase does not move money. It records authority, receipt and posting — not settlement, and not a bank transfer.
- Nine interface languages are available. Coverage varies by screen and some content falls back to English. These platform and workflow pages are available in nine languages. Ask us to review your required workflows; documentation, sample screens and AI responses have separate language coverage.
What you are looking at
The screens below are captures of the current application running on synthetic seed data — no real organisation, staff member or beneficiary appears anywhere on this site. Where a screen has not been captured, this page uses a drawn illustration or plain text, and says which.
See the workflow with sample data
Request a walk-through using a sample project. Discuss your workflow, language and setup requirements, and confirm which version and plan fit before bringing operational data into a workspace.